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University of Alberta Policies and Procedures Online (UAPPOL)
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01 (Health, Safety, and Environment) Program Management and Leadership
Associated Procedures
(Health, Safety, and Environment) Program Management and Leadership Procedure
02 Hazard Management
Associated Procedures
Hazard Identification, Assessment, and Control Procedure
Appendix A Additional Requirements for Working with Regulated Biohazardous or Biological Materials
Appendix B Violence Prevention
03 Training and Competency
Associated Procedures
Training and Competency Procedure
04 Inspection and Maintenance
Associated Procedures
Inspection and Maintenance Procedure
05 Incident Management
Associated Procedures
Incident Management Procedure
06 Emergency Preparedness
Associated Procedures
Emergency Management Procedure
07 Contractor Management AoA
Associated Procedures
Contractor Management Procedure
08 Environmental Management
Associated Procedures
Environmental Management Procedure
09 Program Evaluation
Associated Procedures
Program Evaluation Procedure
10 Program Promotion
Associated Procedures
Program Promotion Procedure
Academic Colleagues Policy
Associated Procedures
Adjunct Academic Colleagues Procedure
Clinical Academic Colleagues Procedure
Academic Schedule Policy
Associated Procedures
Academic Schedule Procedure
Academic Standing Policy
Associated Procedures
Academic Standing Regulations Procedure
Access to Information and Protection of Privacy Policy
Associated Procedures
Access to Personal Information for Research & Studies Procedure
Access-to-Information-and-Protection-of-Privacy-Procedure
Access to the Future Fund Policy
Associated Procedures
Access to the Future Fund Procedure
Administrative Information Systems Security Policy
Associated Procedures
Administrative-Information-System-Access-and-Maintenance-Procedure
Admissions Policy
Associated Procedures
Transfer Credit Procedure
Undergraduate Admissions Procedure
Alcohol Policy
Associated Procedures
Registered Student Group Alcohol Event Procedure
Alumni Association Membership Policy
Associated Procedures
Alumni Association Membership Policy (Appendix A) Alumni Association Terms of Reference
Alumni Branches and Chapters Formation and Management Procedure
Animal Ethics Policy
Associated Procedures
Animal Care and Use Committee Appeal Procedure
Animal Care and Use Alternate Animal Housing Procedure
Institutional Animal User Training Program Procedure
Animal Care and Use Standard Operating Procedures: Definition, Creation, Approval and Management Procedure
Animal Care and Use Post-Approval Monitoring Procedure
Animal Care and Use Committee Structure, Application and Review Procedure
Animal Care and Use Roles and Responsibilities Procedure
Animal Care and Use Non-Compliance Procedure
Assessment and Grading Policy
Associated Procedures
Access to Evaluative Course Material Procedure
Consolidated Exams Procedure
Grading Procedure
Grading Procedure Appendix
Awards for Faculty Excellence Policy
Associated Procedures
Awards for Faculty - J.G. Kaplan Award Application and Selection Procedure
Centennial Professor Application and Selection Procedure
University of Alberta Distinguished Professor Application and Selection Procedure
Awards for Faculty - H. M. Tory Chairs Application and Selection Procedure
McCalla Professor Application and Selection Procedure
University Cup Application and Selection Procedure
Vargo Teaching Chairs Application and Selection Procedure
Appointment of Killam Memorial Chairs Procedure
Banking Policy
Budget Reallocation Policy
Associated Procedures
Budget Reallocation Procedure
Budget Variance Accountability Policy
Associated Procedures
Budget Variance Accountability Procedure
Canvassing and Solicitation Policy
Associated Procedures
Canvassing and Solicitation Procedure
Capital Expenditure Authorization Request (CEAR) Policy
Associated Procedures
Capital-Expenditure-Authorization-Request-(CEAR)-Procedure
Centres and Institutes Policy
Associated Procedures
Academic Centres and Institutes Establishment Procedure
Academic Centres and Institutes Operation Procedure
Academic Centres and Institutes Termination Procedure
Affiliated Centres and Institutes (Appendix A) Agreement Requirements
Affiliated Centres and Institutes Establishment Procedure
Affiliated Centres and Institutes Operation Procedure
Affiliated Centres and Institutes Termination Procedure
Conflict Policy - Conflict of Interest and Commitment and Institutional Conflict
Associated Procedures
Managing Conflict of Interest in Employment Procedure
Conflict of Interest and Conflict of Commitment Reporting and Assessment Procedure
Consensual Personal Relationships Info Doc
Financial Conflict of Interest for U.S. Federal Agencies and Other Applicable Research Funding Sources Reporting and Assessment Procedure
Contract Review and Signing Authority Policy
Associated Procedures
Appointment of Faculty Procedure
Contract Review Procedure
Retention of External Legal Counsel Procedure
Retention of External Legal Counsel Procedure Appendix A Guidelines for Working with External Legal Counsel
Sub-Delegation of Contract Signing Authority Procedure
Schedule A Signing Authority for Contractual Obligations on Behalf of the Board of Governors of the University of Alberta
Creation of a Legal Entity Policy
Associated Procedures
Creation-of-a-Legal-Entity-Procedure
Death of a Member of the University Community-University Response Policy
Associated Procedures
Death of a Staff Member - University Response Procedure
Death of a Student - University Response Procedure
Degrees Policy
Associated Procedures
Convocation Procedure
Degrees Procedure
Parchment-Procedure
Posthumous Degrees Procedure
Disability Management/Health Recovery Support Policy
Discrimination Harassment and Duty to Accommodate
Associated Procedures
Duty to Accommodate Procedure
Discrimination and Harassment Prevention Procedure
Distribution of Royalty Revenue Policy
Donation Acceptance Policy
Associated Procedures
Counting Practices for Philanthropic Support Procedure
Donation Acceptance Procedure
Donation Acceptance Policy Appendix A Acceptance of Honourary and Memorial Donations
Return of Donation Procedure
Eligibility to Apply for and Hold Research Funding Policy
Emeritus Policy
Associated Procedures
Clinical Professor Emeritus Procedure
Librarian Emeritus Procedure
President, Chancellor, and Board Chair Emeritus Procedure
Professor Emeritus Procedure
Clinical Professor Emeritus Procedure Appendix A- Perquisites and Privileges
Librarian Emeritus Procedure Appendix A Perquisites and Privileges
Professor Emeritus Procedure Appendix A Perquisites and Privileges
Employee and Family Assistance Program (EFAP) Policy
Employment Relationship Policy
Associated Procedures
Appointment of Administrative Professional Officer Procedure
Appointment of Continuing Librarian Procedure
Appointment of Contract Academic Staff Teaching (CAST) Procedure
Appointment of Faculty Service Officer Procedure
Appointment of Sessional and Other Temporary Staff Procedure
Appointment of Support Staff Procedure
Appointment of TrustResearch Academic Staff Procedure
Home Internet Allowance for Support Staff Procedure
Managing Staff Vacation Procedure Support Staff
Payment by Electronic BankingDirect Deposit Procedure
Endowment Management Policy
Associated Procedures
Endowment-Management-Procedure
Enrolment Management Policy
Associated Procedures
Enrolment-Management-Procedure
Enterprise Risk Management Policy
Associated Procedures
Enterprise Risk Management Framework
Equipment and Furnishings Asset Management Policy
Associated Procedures
Furniture Repair Procedure
Equipment Asset Disposal / Retirement Procedure
Equipment Registration and Tracking Procedure
Equipment Asset Procedure – Transfer To or From Another Institution (Asset Purchased from Restricted Research Funds)
Ethical Conduct and Safe Disclosure Policy
Associated Procedures
Ethical Conduct and Safe Disclosure Procedure
Ethical Conduct and Safe Disclosure Procedure Disclosures Under The Public Interest Disclosure Act
Facilities Floor and Room Numbering Policy
Associated Procedures
Facilities Floor and Room Numbering Procedure
FGSR Adjunct Academic Appointment and Graduate Student Supervision Policy
Associated Procedures
Graduate Student Supervision Development Procedure
Financial Management and Practices Policy
Associated Procedures
External Billing Procedure
Research - Over Expenditure (Authorized) Procedure
Research - Over Expenditure (Unauthorized) Procedure
Gift Expenditure Procedure
Electronic Funds Transfer (EFT) Incoming Payment Procedure
University Contingency Procedure
Interest Procedure - Restricted Accounts
Financial Controls Self Assessment Procedure
General Ledger Journal Entry (GLJE) Requests Procedure
Cash-Depositing-Procedure
Hospitality Working Sessions Meetings and University Employee Functions Procedure
Indirect Costs of Research Procedure
Loss Reporting Procedure
Waiver and Release of Liability Procedure and Informed Consent Procedure
Firearms Policy
Associated Procedures
Firearms & Ammunition Acquisition & Disposition Procedure
Firearms Incident Reporting Procedure
Firearms IssuanceApproval Procedure
Firearms Maintenance Procedure
Flag Policy
Associated Procedures
Flags for University Event Procedure
Lowering of University Banner as a Sign of Mourning Procedure
Fraud and Irregularity Policy
Associated Procedures
Fraud-and-Irregularity-Reporting-and-Response-Procedure
Health, Safety, and Environment Policy
Associated Procedures
Asbestos Procedure
Operation of Designated Radiation Equipment Procedure
Possession of Radioactive Substances Procedure
Temporary Suspension of Requirements for Medical Documentation for Student Absences Procedure
HSE Policy Appendix A Chief Environment Health and Safety Officer
Appendix A Additional Requirements for Working with Regulated Biohazardous or Biological Materials
Contractor Management Procedure
HSE Policy Appendix B Health Safety and Environment Responsibilities
Helping Individuals at Risk Policy
Associated Procedures
Helping Individuals at Risk Procedure
Human Research Ethics Policy
Associated Procedures
Human-Research-Ethics-Appeals-Procedure
Human-Research-Ethics-Board-Structure-Application-and-Review-Procedure
Human-Research-Ethics-Roles-and-Responsibilities-Procedure
Information Technology Security Policy
Associated Procedures
Encryption Procedure
Information Technology Use and Management Policy
Associated Procedures
Information Technology Use and Management Policy Appendix A- Examples of Unacceptable Use
Official Email Lists Procedure
Email-Forwarding-Restriction-Procedure
Responding to and Reporting of Information Security Breaches Procedure
Integrated Planning and Budgeting Policy
Internal Loan Policy
Associated Procedures
Internal Loan Procedure
Lands and Buildings Security Policy
Associated Procedures
Access Control/Security Systems on Urban Campus Areas Procedure
Building Hours of Operation Procedure
Control Centre Alarm Monitoring and Response Procedure
Request for Access to Utility Service Corridors Procedure
Video Monitoring Procedure
Lock-Changes-Key-Request-and-Key-Control-Procedure
Maintenance Policy
Associated Procedures
Maintenance Request Procedure
Museums and Collections Policy
Associated Procedures
Appraisals of Museum Objects for Charitable Receipting Purposes Procedure
Art Acquisition and Commissioning Procedure
Certification of Museum Objects and Collections as Cultural Property Procedure
Deaccession and Disposition of Museum Objects and Collections Procedure
Deaccession and Disposition Procedure Criteria (Appendix A)
Establishing New Collections of Museum Objects Procedure
Establishing New Collections Procedure Criteria (Appendix B)
Loans of Museum Objects and Collections Procedure
Museum Objects and Collections Acquisition Procedure
Registering Collections of Museum Objects Procedure
Return of Cultural Property and Repatriation of Museum Objects Procedure
Naming Policy
Associated Procedures
Naming Policy Appendix A: Naming Criteria
Philanthropic Naming of Physical Entities Procedure
Functional Naming of Physical Entities Procedure
Honourific Naming of Physical Entities Procedure
Naming of Academic Entities Procedure
Off-Campus Activity and Travel Policy
Associated Procedures
Off-Campus Activity and Travel Policy (Appendix A) Guidelines for Faculty, Postdoctoral Fellow & Staff Travel
Risk Assessment for Off-Campus Travel Involving Students Procedure
Outsourcing Policy
Associated Procedures
Outsourcing Procedure
Parking and Traffic Management Policy
Associated Procedures
Parking and Traffic Management Policy Appendix A Parking Operations
Patent Policy
Associated Procedures
Commercialization of Patentable Intellectual Property Procedure
Declaring Best Interests of Inventor Section 10 Variation of Patent Policy Procedure
Planning, Renovation of Existing Facilities Policy
Associated Procedures
Demolition Procedure
Renovation Procedure
Policy Development Framework
Associated Procedures
UAPPOL-Document-Development-Procedure
UAPPOL-Document-Information-Update-Procedure
UAPPOL-Document-Load-Procedure
UAPPOL-Documents-Rescission-Procedure
UAPPOL-Records-Retention-Requirements-Procedure
Postdoctoral Fellows Policy
Associated Procedures
Postdoctoral Fellows Appointment Procedure
Postdoctoral Fellows Discipline Procedure
Postdoctoral Fellows Dispute Resolution Procedure
Preservation of University Facilities and Grounds Policy
Prospect Management Policy
Associated Procedures
Prospect Management Policy Appendix A-Expectations of Prospect Management
Prospect Management Procedure
Protection of Minors Participating in University Programs Policy
Associated Procedures
Police Information Checks for Staff and Volunteers with Minors Procedure
Real Property Compliance Policy
Associated Procedures
Real Property Acquisition Procedure
Real Property Disposition Procedure
Real Property Proceeds Policy
Associated Procedures
Real Property Proceeds Procedure
Recognition of Teaching Policy
Associated Procedures
Teaching Awards Procedure
Records Management Policy
Associated Procedures
Legal Hold Procedure
Institutional-Data-Management-and-Governance-Procedure
Recruitment Policy
Associated Procedures
Academic Selection Procedure
Academic Staff Posting and Advertising Procedure
Acting and Interim Senior Administration Appointment Procedure
Department Chairs Review Procedure
Department Chairs Selection Procedure
Faculty Deans Review Procedure
Faculty Deans Selection Procedure
Faculty Deans Selection Procedure Appendix A: Dean Selection Committees for Individual Faculties
Recruitment Policy (Appendix A) Definition and Categories of Academic Staff, Postdoctoral Fellows, Academic Colleagues and Excluded Academic Staff
Recruitment Policy (Appendix B) Definition and Categories of Support Staff
Selection of Department Chairs Procedure (Appendix A) Roles and Responsibilites
Support Staff Posting and Advertising Procedure
Support Staff Selection Procedure
Vice-Presidential Review Procedure
Vice-Presidential Search Procedure
Determination of a Worker’s Status Procedure
Moving and Relocation Expenses Procedure
College Dean and Vice-Provost Selection Procedure
Presidential Review Procedure
Presidential Search and Review Procedures Appendix A Committees for President Position Definitions and Eligibility
Presidential Search Procedure
Reputation and Relationship Management Policy Placeholder
Associated Procedures
Sponsorship Procedure
Research and Scholarship Integrity Policy
Associated Procedures
Discipline Specific Research and Scholarship Integrity Procedure
Research-and-Scholarship-Integrity-Enforcement-Procedure
Research and Scholarship Integrity Policy Appendix A - Adjudicator and Associate Adjudicator Table
Research Policy
Associated Procedures
Research Administration Roles and Responsibilities Procedure
Research Records Stewardship Guidance Procedure
Research Records Stewardship Guidance Procedure Appendix A: Research Records Management and Preservation Guidelines
Research Records Stewardship Guidance Procedure Appendix B: Research Records Classification Guidelines
Delay of Research Publication Procedure
Residence Community Standards Policy
Associated Procedures
Residence Community Standards Procedure
Sexual and Gender-Based Violence Policy
Associated Procedures
Sexual and Gender-Based Violence Disclosures Procedure
Shared Credentials Policy
Associated Procedures
Overlapping Programs Proposal Procedure
Signage Policy
Associated Procedures
Posting Announcements, Notices and Banners Procedure
Posting Announcements, Notices and Banners Procedure Appendix A: Posters, Notices and Banner Guidelines
Signing Authority and Delegation of Signing Authority Policy - All Funds
Associated Procedures
Delegation of Signing Authority Procedure
Signing Authority and Approval Procedure
Space Management Policy
Associated Procedures
Classroom Scheduling for Courses Procedure
Outdoor Site Booking Procedure
Pets on Campus Procedure
Space Management Procedure
Use of University Equipment by Professors Emeriti Procedure & Guideline
Vending Procedure
Short-Term Casual Event Booking Procedure
Student Academic Integrity Policy
Associated Procedures
Student Academic Misconduct Appeal Procedure
Student Academic Misconduct Procedure
Student Academic Integrity Policy Appendix A Academic Misconduct
Student Academic Integrity Policy Appendix B Sanction Descriptions and Impact
Student Concerns and Complaints Policy - Records and Privacy
Associated Procedures
Student Concerns and Complaints - Procedure for Management of Documents
Student Conduct Policy
Associated Procedures
Student Misconduct Appeal Procedure
Student Misconduct Complaint Procedure
Student Misconduct Ticket Procedure
Student Financial Supports Policy
Associated Procedures
Undergraduate-Student-Financial-Supports-Procedure
Graduate-Student-Financial-Supports-Procedure
Creation-of-New-Student-Financial-Supports-Procedure
Student Instructional Support Fees Policy
Associated Procedures
Student Instructional Support Fees Procedure
Student Policy Placeholder
Associated Procedures
Student Groups Procedure
Supply of Goods and Services Policy
Associated Procedures
Competitive Bid, Competitive Bid Exception and Multiple Quote Procedure
Contracting for Services Procedure
Corporate Purchasing Card Procedure
Customs-Import-Export-and-Permit-Procedure
Expense Reimbursement Procedure
Moving and Warehouse Services Procedure
Payment Procedure
Purchase of Restricted Items Procedure
Purchase Order Procedure
Shipping (Courier) Receiving and Distribution Procedure
Travel Card Procedure
Travel Processes and Expense Procedure
Travel Processes and Expense Procedure Appendix A Schedule of Allowable Expenses
Teaching, Learning and Evaluation Policy
Associated Procedures
Student Input to the Evaluation of Teaching and Learning Procedure
Appendix A: Student Perspectives of Teaching (SPOT) Survey
Appendix B: Multifaceted Evaluation of Teaching and Learning
Trademarks and Licensing Policy
University Campus Network Policy
Associated Procedures
University Campus Network Procedure
University Endowment Pool (UEP) Spending Policy
Associated Procedures
Killam Trusts Endowments Spending Procedure
University Funds Investment Policy
University Visual Identity Policy
Associated Procedures
University Operational and Academic Seal Procedure
Use of Copyright Materials Policy
Associated Procedures
Use of Copyright Materials Procedure
Utility Rates Policy
Associated Procedures
Billing of Utility Services Procedure
Installation of Utility Meters Procedure
Utility Service Connection Policy
Associated Procedures
Installation of Auxiliary Service Connection Procedure
Utility Service Connection Procedure
Vehicle Management and Driver Safety Policy
Associated Procedures
Vehicle Fleet Services Procedure for University Owned and Long-Term Leased Vehicles
Driver-Authorization-Procedure
Workplace Impairment Policy
Associated Procedures
Drug Testing Procedure
Managing Impairment in Safety-Sensitive Positions Procedure
Workplace Impairment Disclosure and Reporting Procedure
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